We have videos designed specifically to help our customers get started with CenterPoint Fund Accounting. The video training is delivered over the internet (best viewed with a high-speed internet connection), making it available 24 hours a day and can be viewed from the comfort of your own home or office. The videos range from 2 - 45 minutes and are designed to help you become familiar with your software program in the shortest amount of time. The length of each video displays under the title of the video.
For additional training options, click here.
Installation and Registration
| Register on the Red Wing Software Website | 
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Duration: 6 min 07 sec
This video covers the registration process for the Red Wing Software website. Registration is required from many features on the website.
| Register CenterPoint |
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Duration: 2 min 09 sec
This video covers the methods that can be used to register CenterPoint.
| Download CenterPoint and Install (Single User) |
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Duration: 5 min 39 sec
This video covers the process of downloading and installing the current version of CenterPoint from the Red Wing Software website.
| Check for and Install CenterPoint Updates |
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Duration: 2 min 34 sec
This video covers how to check for new releases of the program available for download from the Red Wing Software website and can be accessed from the CenterPoint program. You must own a Red Wing Software Customer Care Membership to download program updates and be connected to the internet to check for updates.
| Create New CenterPoint Database |
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Duration: 15 min 49 sec
This video discusses the creation of a new CenterPoint Fund Accounting database which is the next step after you've installed and registered CenterPoint Fund Accounting.
Database Security
| Enabling Security |
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Duration: 7 min 20 sec
This video discusses how to enable database security. It also describes the levels of security; Database Password, Database Users, and Limited Functions for Database Users. or outlines the series of database security levels
| Security Options |
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Duration: 5 min 10 sec
This video discusses the password security options which allow you to customize how long a password must be, the characters that must be included in the password to be valid, and how often it must be changed. If your organization doesn't have any requirements regarding the password, this step can be skipped.
| Create and Manage Database Users |
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Duration: 6 min 39 sec
This video discusses setting up database users which allows CenterPoint to track the transactions entered or modified by each user and authorize which processes they can access.
| Create and Manage User Groups |
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Duration: 6 min 13 sec
This video discusses how users can be assigned to user groups that then are given access to specific menu selections (security policies) in CenterPoint.
| Create and Assign Security Policies |
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Duration: 10 min 59 sec
This video discusses Security Policy assignments which are used to grant or deny access to user groups. Every user automatically belongs to the Public User Group. The Administrator user group has full access rights which cannot be taken away.
Introduction to CenterPoint
Database Security
| Enabling Security |
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Duration: 7 min 20 sec
This video discusses how to enable database security. It also describes the levels of security; Database Password, Database Users, and Limited Functions for Database Users. or outlines the series of database security levels
| Security Options |
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Duration: 5 min 10 sec
This video discusses the password security options which allow you to customize how long a password must be, the characters that must be included in the password to be valid, and how often it must be changed. If your organization doesn't have any requirements regarding the password, this step can be skipped.
| Create and Manage Database Users |
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Duration: 8 min 07 sec
This video discusses setting up database users which allows CenterPoint to track the transactions entered or modified by each user and authorize which processes they can access.
| Create and Manage User Groups |
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Duration: 10 min 07 sec
This video discusses how users can be assigned to user groups that then are given access to specific menu selections (security policies) in CenterPoint.
| Create and Assign Security Policies |
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Duration: 10 min 59 sec
This video discusses Security Policy assignments which are used to grant or deny access to user groups. Every user automatically belongs to the Public User Group. The Administrator user group has full access rights which cannot be taken away.
| Navigating in CenterPoint |
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Duration: 7 min 20 sec
This video covers navigating CenterPoint using menus, tool bars, and the QuickList. Red Wing Software has set up default tool bars and a QuickList for you, both of which can be customized. The Quick List becomes a way for you to customize the menus in CenterPoint.
| How to Use Preferences |
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Duration: 6 min 05 sec
This video discusses the File > Preferences menu selection and how to select a preference category, set a preference, the differences between the Current Settings, Global, Application, Database, and User tabs, determine which tab is being used to determine the way the preference is set, and how to save your preferences.
| General Preferences |
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Duration: 9 min 55 sec
This video covers the preferences that are commonly used to customize CenterPoint from File > Preferences. Some of the general preference s settings discussed are: Accounts, Address, Backup, Base, Date Settings, Default, Online Update, Printing, Database Security, etc.
| Getting Help |
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Duration: 2 min 08 sec
This video covers how to access Help from CenterPoint by using the F1 key, the Help > CenterPoint Help menu selection, or the Red Wing Software website. It also discusses searching and navigating the Help.
| Back Up CenterPoint Data |
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Duration: 6 min 56 sec
This video discusses creating an easy to restore copy of your CenterPoint data, user files, file repository, or Aatrix history (for CenterPoint Payroll only).
| Restore CenterPoint Data |
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Duration: 2 min 46 sec
This video discusses restoring a copy of your CenterPoint data, user files, file attachment repository or Aatrix history files (if you use CenterPoint Payroll).
| Customizing Lists Using Filters |
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Duration: 5 min 22 sec
This video covers using filters to locate items in a list by adding columns, sorting, expanding the Filtering options, and creating custom filters.
| Using Lookups |
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Duration: 11 min 26 sec
This video covers how to set the way your look-ups work by using Lookup Field Settings in File > Preferences > General > Defaults and also on a field-by-field level using Lookup Options or Begins With or Contains right-click options. It also discusses customizing lookup lists and resetting lists to default values.
| Right-click Options |
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Duration: 4 min 10 sec
This video discusses some of the right-click options found in Setup lists; Add/Remove Columns, Activate/Deactivate, Sort Columns, View Transaction History, etc. It also reviews right-click options from Transaction screens; Set As Default, New, Show All Items, Add/Remove Columns, etc.
| Numbering Sequences |
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Duration: 9 min 50 sec
This video covers how to customize the various numbers in your CenterPoint data, for example check, invoice, and bank deposit slip numbers. Each sequence type is reviewed, as well as the options available for formatting the numbers and how to handle duplicate numbers.
| Using Reminders |
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Duration: 9 min 49 sec
This video reviews the different types of reminders that can be displayed in CenterPoint; Payable, Receivable, General, and Scheduled Reminders, and discusses the specific settings/actions that can take place with each type of reminder.
| Customizing Columns in a Grid |
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Duration: 6 min 30 sec
This video covers how to customize the account activity displayed in columns in a grid on transaction entry screens by adding/removing and changing the order of columns, repeating the previous value, expanding/collapsing row details, and ordering rows using line sequences.
| Entering Dates |
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Duration: 2 min 14 sec
This video discusses some of the shortcuts that can be used when entering dates in CenterPoint transaction entry screens.
| Setting Tab Stops |
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Duration: 2 min 7 sec
This video discusses how you can customize CenterPoint transaction entry screens by determining which fields are stopped at for data entry.
| Using Function Keys |
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Duration: 4 min 10 sec
This video discusses the function keys available that allow you to move around in CenterPoint using the keyboard rather than switching to the mouse.
| Dashboards |
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Duration: 12 min 58 sec
This video discusses dashboards which allow you to view performance and financial information upon CenterPoint startup or with the Reporting Tools > Dashboard menu. The Dashboard provides a quick overview of your business and allows you to access the report that generated the information. The default Dashboard can be customized for your specific needs.
| Tasks |
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Duration: 06 min 43 sec
This video discuss the Tasks panel located on the QuickList which provides a reminder of Dynamic Tasks that are due, past due, and coming due soon for Accounts Payable invoices, Credit Card Liabilities, or Payroll Liabilities or scheduled one-time User Tasks or Recurring User Tasks that act as scheduled reminders. User Tasks can be configured to launch menus items to perform the task and sequenced to form a workflow, for example all the tasks involved in completing a pay run can be listed in order and recur on the same day of the week every two weeks.
Setup
| Funds |
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Duration: 10 min 26 sec
This video discusses funds which are a separate unit of a government or non-profit entity. Funds allow you to maintain revenue and expenditures that may be restricted for specific purposes and keep each entities records separate. It also discusses what to consider when determining if you need separate databases or one database containing multiple funds.
Preferences - Accounts Settings Duration: 13 min 34 sec
This video discusses the preferences that can be set to determine how your accounts are formatted, displayed, how you are notified about inactive accounts in recalled/recurring transactions, and if you are using internal accounts used to consolidate transfer of funds between multiple companies in one database.
Preferences - Customer Invoices Duration: 4 min 13 sec
This video discusses the preferences that can be set to determine which account you want automatically displayed when you open a customer invoice, the default subject, message, and form if you are emailing customer invoices/statements, which printer to print to, form, and the number of copies to print when an invoice is printed, and how recurring invoice numbers are assigned.
Preferences - Vendor Invoices Duration: 4 min 25 sec
This video discusses the preferences that can be set to determine which account you want automatically displayed when you open a vendor invoice, the default subject, message, and form if you are emailing vendor check advices, which printer to print to, check and stub type, whether to print company name/address on the checks, and the number of copies to print when a vendor check/advice is printed.
Preferences - Printing Duration: 2 min 42 sec
This video discusses the preferences for printing checks, invoices, receipts, and bank deposit slips, etc. that should be set up prior to entering transactions.
Preferences - Reports Duration: 6 min 26 sec
This video discusses the reporting preferences that determine where the tax forms package (Aatrix) for producing state and federal tax forms is located, the number of items that can be selected in a report mover control, he way that zero dollar figures are handled on Financial Statements, the drill-down period to display from the Balance Sheet, the way that you want the Reports screen to work with Favorites, and the appearance of your reports.
Preferences - Email Setup Duration: 4 min 27 sec
This video discusses the Email Setup preference which is used to setup information necessary to email invoices, receipts, and sales orders.
Account Structure Duration: 13 min 56 sec
This video discusses how accounts are used, the hierarchy of accounts which include Account Types, Account Categories, Level 1, Level 2, and Level 3 Accounts. Accounts describe the movement of resources within your company and are the core of your financial data that represents a financial picture of your operation at any given time and are used in transactions to record and summarize the increases and decreases of financial activity.
Account Setup Duration: 17 min 43 sec
This video discusses adding new, modifying existing, copying, combining, and deleting accounts. It also discuss the right-click options that are available from the Accounts List tab and specifics about the Accounts General, Detail, Units of Measure, Prices, Distributions, and Templates tabs. Accounts describe the movement of resources within your company and are the core of your financial data that represents a financial picture of your operation at any given time and are used in transactions to record and summarize the increases and decreases of financial activity.
Add Beginning Balances for Accounts Duration: 13 min 48 sec
This video discusses the process of entering beginning account balances into a new CenterPoint database which will describe the financial picture of your business before entering first transactions in CenterPoint.
Using Modified Cash Balances Duration: 9 min 49 sec
This video discusses establishing Cash Value balances so that CenterPoint can produce a Cash Value Balance Sheet that coordinates with your tax return.
Account Distribution - Overhead Expenses by Percentage Duration: 13 min 16 sec
This video discusses how to automate the distribution of overhead expenses (insurance, utilities, supplies, repairs, etc.) that are not readily traceable to specific jobs, departments, profit centers, or other production details.
Locations Duration: 05 min 48 sec
This video discusses locations which describe the physical locations that generate financial activity. Locations can be used in financial analysis by running financial statements by location.
Departments Duration: 10 min 18 sec
This video discusses optional departments and how to break down your financial activity by department and to analyze each department separately. Departments are not assigned to an account, but instead can be assigned to each line in a transaction using an account.
Payment Terms Duration: 9 min 49 sec
This video discusses payment terms and how they are used to calculate due dates and early payment discounts on vendor and customer invoices. When invoices are entered a due date and early payment discount will automatically calculate based on invoice date and the payment term assigned on the name in the transaction.
Name Location Types Duration: 3 min 32 sec
This video discusses how name location types can be used to categorize the multiple addresses and contact information you maintain in CenterPoint.
Custom Name Fields Duration: 3 min 39 sec
This video discusses custom name fields that allow you to create information that you want to track for customers, vendors, etc. that CenterPoint doesn't already have a field for.
Credit Card Types Duration: 2 min 48 sec
This video .discusses how to create different credit card types that can be used if you store credit card information for the business, organizations, or individuals you do business with.
Name Groups Duration: 4 min 58 sec
This video discuss how name groups are used to categorize your names in the Names list and how name groups can be used for filtering, selection and reporting.
Names General, Addresses, Credit Cards, Custom Name Fields tabs Duration: 12 min 09 sec
Names are the businesses, organizations, and individuals that you do business with such as customers, vendors, employees, and salespersons. This video .discusses the detail in the General, Addresses, Credit Cards and Custom Name Fields tab in Setup > Names > Names.
Names Communication Methods Duration: 2 min 31 sec
This video discusses communication methods which represent all of the ways you can use to contact business, organizations or individuals (names) you do business with.
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Names Email/Print tab Duration: 5 min 13 sec
Names are the businesses, organizations, and individuals that you do business with such as customers, vendors, employees, and salespersons. This video .discusses the email/print options that can be assigned to your names in the Email/Print tab in Setup > Names > Names.
Names ACH Payments tab Duration: 5 min 21 sec
Names are the businesses, organizations, and individuals that you do business with such as customers, vendors, employees, and salespersons. This video .discusses the ACH information necessary to process ACH electronic payments for your payees that can be assigned to your names in the ACH tab in Setup > Names > Names.
Names Mass Update Duration: 6 min 16 sec
This video covers how to change a piece of information stored in your setup of names that you want to change on multiple names, the mass update feature will help you update your names setup.
Customer - General/Address tabs Duration: 11 min 04 sec
This video discusses the General and Address tabs in the Setup > Customers screen. Customers are individuals or companies that purchase goods or services from your company. Customers that owe you money are referred to as open receivables. Note: Customers will appear on the Setup menu only if you've purchased the Advanced A/R add-on module.
Customer - Credit Cards/Custom Name Fields tabs Duration: 4 min 18 sec
This video discusses the Credit Cards and Custom Name Fields tabs in the Setup > Customers screen. Customers are individuals or companies that purchase goods or services from your company. Customers that owe you money are referred to as open receivables. Note: Customers will appear on the Setup menu only if you've purchased the Advanced A/R add-on module.
Customer - Email/Print tab Duration: 6 min 01 sec
This video discusses the Email/Print tab in the Setup > Customers screen. Customers are individuals or companies that purchase goods or services from your company. Customers that owe you money are referred to as open receivables. Note: Customers will appear on the Setup menu only if you've purchased the Advanced A/R add-on module.
Customer Accounting tab Duration: 5 min 58 sec
This video discusses the accounting details available for customers from Setup > Customers > Accounting tab which differentiates customer setup from names setup. .Note: Customers will appear on the Setup menu only if you've purchased the Advanced A/R add-on module.
Vendor - General/Address tabs Duration: 10 min 21 sec
This video discusses the General and Address tabs in the Setup > Vendors screen. Vendors are individuals or companies on your Names list that you purchase services or goods from. Vendors are used when entering vendor invoices and cash payments. Note: Vendors will appear on the Setup menu only if you've purchased the Advanced A/R add-on module.
Vendor - Credit Cards/Custom Name Field tabs Duration: 3 min 24 sec
This video discusses the Credit Cards and Custom Name Fields Address tabs in the Setup > Vendors screen. Vendors are individuals or companies on your Names list that you purchase services or goods from. Vendors are used when entering vendor invoices and cash payments. Note: Vendors will appear on the Setup menu only if you've purchased the Advanced A/R add-on module.
Vendor - Email/Print tab Duration: 5 min 04 sec
This video discusses the Email/Print tab in the Setup > Vendors screen. Vendors are individuals or companies on your Names list that you purchase services or goods from. Vendors are used when entering vendor invoices and cash payments. Note: Vendors will appear on the Setup menu only if you've purchased the Advanced A/R add-on module.
Vendor - ACH Payments tab Duration: 5 min 51 sec
This video discusses the ACH Payments tab in the Setup > Vendors screen. Vendors are individuals or companies on your Names list that you purchase services or goods from. Vendors are used when entering vendor invoices and cash payments. Note: Vendors will appear on the Setup menu only if you've purchased the Advanced A/R add-on module.
Open a Form, Add or Resize a Field Duration: 3 min 51 sec
This video discusses how to open an existing form that can be modified and then saved with a different name. The video also discusses how to add a field using drag-and-drop functionality and resizing a field or section on a form.
Remove or Move a Field Duration: 3 min 02 sec
This video discusses how to remove a field using the keyboard and right-click option. It also discusses how to move a field using drag-and-drop and layout options functionality.
Change the Font, Add Text or Line Fields Duration: 6 min 55 sec
This video discusses how to change the font, style, and size of the text from the Appearance section. It also discusses how to add a text (label) field from the Data section or add a line field and change the foreground color, line direction, line style, and line width from the Appearance section.
Import a Logo Duration: 4 min 20 sec
This video discusses how to import a logo into the Company information section on the Detail tab in Setup > Companies prior to adding the logo to the form. .
Add a Page Number, Formatting Forms, and Preview/Print a Form Duration: 9 min 45 sec
This video discusses how to add a page number to a form nd modify the way the page number displays on a form. The video also discusses how to format forms by changing alignment and width of fields and how to preview/print a form.
Save or Print and Use a Customized Form Duration: 6 min 06 sec
This video discusses how to save a customized form with a unique name, use a customized form in another database, and use a customized form for printing an invoice, check stub, etc.
Duration: 19 min 55 sec
This video discusses basic sales items which are items used to maintain a list of products and services your business sells. Without the Inventory module, a sales item setup can include pricing information but does not track quantities on hand. Instead, sales items simply provide a convenient list of items that you can include on sales invoices.
Sales Groups Duration: 12 min 13 sec
This video discusses how sales groups provide a way to group various sales and/or inventory items for sales reporting. Default accounts can also be assigned to items by selecting the appropriate sales group.
Sales Commissions Duration: 13 min 54 sec
This video discusses how to setup sales commissions which are awarded to salespeople for the sales of sales items. When sales commissions are setup, they allow you to calculate the commissions and also keep track of them.
Sales Taxes Duration: 15 min 37 sec
This video discusses how to determine when you consider sales taxes due and the steps necessary to automatically calculate sales taxes on customer invoices and report sales tax.
Shipping Methods Duration: 2 min 49 sec
This video discusses how to create the methods that you ship the goods you sell by and also the shipping vendor associated with the shipment method so that you can report on shipping costs by vendor. Default shipping methods can be assigned to customers to help speed transaction entry or selected during transaction entry.
Finance Charges Duration: 13 min 04 sec
This video discusses the optional process of calculating finance charges on past due customer balances in CenterPoint. It provides information on the setup of your finance charges rules, assigning finance charge rules to customers, calculating finance charges which adds the finance charge to the customer past due balance, and reversing a previously posted finance charge.
Units of Measurement Duration: 7 min 43 sec
This video discusses the setup of units of measure which are the description of quantities entered with the purchase or sale of each item in CenterPoint.
Fixed Assets
| Create Fixed Asset Items |
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Duration: 16 min 51 sec
This video discusses .how to create long term items you own, such as equipment, vehicles, buildings, and other depreciable items which are maintained in a separate list in CenterPoint and each fixed asset is assigned a General Ledger account. This provides the following benefits: summarization of fixed assets on a Balance Sheet and the ability to store additional fixed asset details that allow you to maintain and post depreciation transactions,
| Maintain Depreciation |
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Duration: 6 min 15 sec
This video discusses the basic method of maintaining depreciation details in CenterPoint. CenterPoint offers another method of calculating depreciation based on the type of asset, depreciation method, and depreciation tax rulings in an additional CenterPoint Depreciation module available for purchase.
| Depreciation Transactions |
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Duration: 6 min 38 sec
This video discusses the process of preparing your depreciation transactions so that they contain current depreciation values and the result of posting depreciation transactions which is creating an expense allowing the owner of the depreciable asset to recover the cost of the asset purchases due to wear-and-tear and general use of the asset.
| Fixed Asset Tips |
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Duration: 15 min 52 sec
This video discusses some useful tips for Fixed Assets including updating fair market value balances, converting an account to a fixed asset, combining fixed assets, modifying a template for purchasing assets to update original cost, and reporting on fixed assets.
Working with CenterPoint Reports
| Printing/Previewing Reports |
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Duration: 24 min 57 sec
This video covers the Report menus, the organization of CenterPoint reports, finding reports, report selection filters that determine the information that will display on the report, previewing, and printing reports.
| Customizing Reports |
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Duration 16 min 08 sec
This video discusses the options that can be used to customize CenterPoint reports; report selection filters, adding, moving, and resizing columns, adjusting headers, adding subtotal groups, determining sorting order, excluding items from a report with filtering, displaying totals only, etc.
| Report Favorites |
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Duration: 18 min 12 sec
This video discusses the methods used to save modified system supplied reports as a Favorite. It also discusses organizing your Favorites into folders, renaming reports, removing or reordering reports in a Favorite folder, and determining which tabs display by default in the Reports screen.
| Batch Reports |
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Duration: 16 min 17 sec
This video discusses batch reports which allow you to print/export multiple reports at the same time without having to select each report individually. Batch repors can be used when you need to send a group of reports to their accountant or their banker periodically.
| Report Filter Security |
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Duration: 7 min 03 sec
This video discusses how to give access or restrict certain reports, or report information. Learn how Administrators can configure report-level security by user group for report selection criteria or prevent access to a report. When setting report-level security for report selections, the Administrator can set a default value for specific criteria for a report when the user group prints/previews a report.
| Profit Center/Department Income Statement |
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Duration: 4 min 38 sec
This document describes how to create a Profit Center Income Statement that will print a side-by-side comparison of profit centers/departments/locations in a landscape orientation.
Transaction Shortcuts
| File Attachments |
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Duration: 8 min 17 sec
This video discusses how to attach files to payments, vendor invoices, purchase orders, receipts, sales orders, customer invoices and general journal transaction entries. Files can be attached to .transactions one of three ways: by scanning, dragging-and-dropping an existing file from your computer, or selecting an existing file from your computer.
| Recall a Transaction |
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Duration: 3 min 15 sec
This video discusses the recall feature that can be used to save data entry time in a transaction entry screen. If the Recall button is used, all details from the last transaction for a name (customer, vendor, etc.) that match the company and bank account are automatically filled into the new transaction including accounts, amounts, notations, etc. Recall is especially useful for transactions that use the same amount and accounts as the original transaction. You can select the way recalled transactions display by default from the Options button.
| Recurring Transaction |
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Duration: 12 min 18 sec
This video discusses how to set up recurring transactions for routine entries that every business has, for example monthly utility bills, insurance payments and annual rent payments. Recurring transactions eliminate the job of reentering the same or similar details each time you enter an invoice or pay the vendor. The dollar amount of the transaction does not need to be the same each month in order to use recurring transactions.
| Review Transactions |
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Duration: 2 min 37 sec
This video discusses how to review the last ten entered transactions for a company via the Options button or all transactions for a selected name from the Review Transactions right-click optionf rom transaction entry screens.
| Quick Transactions |
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Duration: 10 min 33 sec
This video discusses the Quick Transactions feature in CenterPoint which is a means of entering multiple transactions in the same screen and posting them all at once. Only one transaction type can be entered at the same time, for example Payments, Receipts, or Vendor Invoices. This option can be useful in environments with heavy data entry oriented such as a Service Bureau, or can be used for entering a group of transactions such as the monthly EFTs from your bank statement.
| Batch Transactions |
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Duration: 23 min 16 sec
This video discusses the Batch Transactions feature in CenterPoint which is a means of grouping unposted transactions together to post at a later date.
Accounts Receivable
Customer Payments Portal Duration: 16 min 52 sec
This video provides an overview of the CenterPoint Customer Payments Portal which allows CenterPoint users to accept credit card or e-check payments online from your customers.
Enter a Receipt for Cash Revenue Received Duration: 15 min 39 sec
The CenterPoint Receipts screens records activity that either increases a Cash account or decreases a Line of Credit account. This video covers the Receipt screen fields and records a cash sale.
Receipt Applied to Open Invoices Duration: 10 min 18 sec
This video covers using the Receipts screen to enter a payment from a customer with open accounts receivable invoices.
Receipt for Dividend Payment Duration: 7 min 11 sec
This video covers entering a taxable receipt from a cooperative dividend distribution.
Print/Reprint or Email Receipts Duration: 7 min 26 sec
This video covers the process of printing or emailing a receipt at the time the receipt is entered or reprinted or resent after the receipt transaction is posted
Make a Bank Deposit Duration: 7 min 02 sec
This video covers the optional Bank Deposit feature in CenterPoint which allows you to specify which receipts were deposited at one time. The advantage of using Bank Deposits is that it makes it easier to identify the bank statement deposit amounts during bank reconciliation.
Customer Check Returned from Bank for Non-Sufficient Funds Video Duration: 04 min 25 sec
This video discusses the process to follow in CenterPoint for a deposited check that the bank does not honor the check due to non-sufficient funds.
Customer Sales Invoices Duration: 28 min 56 sec
This video covers entering the sale of goods or services with customer sales invoices. A sales invoice will increase or decrease an Accounts Receivable account and is typically offset by a Revenue account. If a payment is applied at the time of the entry, the customer Accounts Receivable balance is adjusted accordingly and the Cash account is increased.
Customer Sales Invoices - Quick Entry Duration: 15 min 16 sec
This video covers entering the sale of goods with customer sales invoices using a consolidated entry form. Entering a customer invoice can manage the inventory of products that you sell. Note: For CenterPoint Accounting and CenterPoint Accounting for Agriculture, you must own the add-on Advanced Inventory module In order to sell inventory items.
Customer Returns Duration: 7 min 08 sec
This video discusses the process to follow to reverse a customer invoice when a customer returns goods/services that have been invoiced and how to move the dollars to a customer deposit account or refund the customer if the invoice has already been paid.
Customer Deposits, Prepayments, and Overpayments Duration: 12 min 19 sec
This video discusses customer deposits used to record prepayments from customers for purchase of future goods or services and overpayments received from your customers as unearned revenues that are posted to a Customer Deposit liability account. Note: If you are using CenterPoint Accounting for Agriculture or CenterPoint Fund Accounting, the Advanced A/R add-on module is necessary to use the customer deposit feature.
Print/Reprint or Email/Resend Invoices Duration: 8 min 40 sec
This video covers the process of printing or emailing an invoice at the time the invoice is entered or printing/reprinting or emailing/resending multiple or individual invoices after the invoice transaction is posted.
Bad Debt Write-off Duration: 3 min 12 sec
This video discusses the process to follow to clear the receivable (write-off) for customer accounts receivable balances that you do not expect to collect. .
Common Sales and Accounts Receivable Reports Duration: 6 min 42 sec
This video covers a few of the common reports used to review sales, customer activity, and balances.
Print or Email Billing Statements Duration: 8 min 26 sec
This video provides instruction on printing/emailing customer statements which communicates the activity and balances on a customer account.
Accounts Payable
Entering A/P Invoices Duration: 14 min 57 sec
This video covers the procedures used to enter invoices you receive from your vendors. Unpaid vendor invoices are entered into CenterPoint so that liabilities can easily be managed and expenses accrue in a timely manner. It also discusses the affect Accounts Payable transactions have on Income Statements and Balance Sheets.
Entering A/P Invoices with Inventory Items Duration: 8 min 31 sec
This video covers the purchase of inventory items that are not yet paid for which are entered as a vendor invoice. When the vendor invoice is saved, the quantities on hand and the cost of the inventory item is updated and the inventory item is available for sale even though the vendor invoice has not yet been paid. Note: For CenterPoint Accounting and CenterPoint Accounting for Agriculture, you must own the add-on Advanced Inventory module In order to purchase inventory items.
Entering A/P Invoices with Quantities and Unit Cost Duration: 5 min 58 sec
This video covers how to enter a vendor invoice for inventory items with a quantity and unit cost and have CenterPoint calculate the dollars for you rather than entering the quantity purchased and the total amount due for that quantity.. Note: For CenterPoint Accounting and CenterPoint Accounting for Agriculture, you must own the add-on Advanced Inventory module in order to purchase inventory items.
Entering a Refund from a Vendor Duration: 2 min 30 sec
This video covers how to enter a refund check received from a vendor for goods/services you've already entered the invoice for and paid the vendor .
Entering a Credit from a Vendor Duration: 3 min 09 sec
This video covers the .correction process for an entered accounts payable invoice to enter a credited amount.
Payments/Check Writing Duration: 23 min 59 sec
This video covers the various ways payments can be processed for cash purchases in CenterPoint; handwritten, computer generated, adding to an ACH payment, line of credit purchases, or to pay open vendor invoices.
Print Checks for Vendor Invoices Duration: 11 min 20 sec
This video discusses the two methods to pay your vendors for the invoices that are open which are from the Pay Invoices Due screen or the Payments screen.
Print/Reprint Checks or Email/Resend Checks (Advices) Duration: 9 min 45 sec
This video discuss how to print/reprint multiple checks or email/resend multiple ACH (advices) after transaction entry via the Print/Email Checks screen. If you choose to email/resend checks (advices) a non-negotiable advice will be attached to an e-mail as a PDF file using the selected form design. .
Void/Record Unusable Check Stock Duration: 2 min 03 sec
This video covers the optional process of recording a check that was destroyed before ever entering it in the system, so you don't have a gap in check sequence numbers. For example, if a piece of check stock was accidentally destroyed by spilling water on it or the check stock was torn.
Credit Card Purchases Duration: 7 min 43 sec
This video discusses how to manage your credit card purchases and maintain the purchase activity to the vendors you do business with. The one-time setup of the credit card liability account, making purchases with a credit card, and paying the credit card company for amounts due are covered in this video.
Exchange Goods or Services for Payment Duration: 6 min 47 sec
This video discusses how to exchange goods or services for payment without affecting your bank account by using three required transactions: one that records the items that were purchased, a second for the items that were sold, and a third that clears the two amounts so those invoices are not awaiting payment.
ACH Overview and Vendor Bank Information Duration: 5 min 55 sec
This video covers the information necessary to email a payment advice to a vendor, activating ACH payments for a vendor, and the set up of your vendor bank account and routing number so ACH payments can be processed electronically from your bank account directly to your vendor's bank account.
ACH Company Bank Account Setup Duration: 13 min 51 sec
This video covers the setup for your company and vendor bank accounts to properly format and process ACH vendor payments electronically from your bank account directly to your vendor's bank account.
ACH Processing - Payment Transactions Duration: 4 min 04 sec
This video covers both of the ACH payment options - from the Payment screen or from the Pay Invoices Due screen.
ACH Processing - Create Files Duration: 5 min 07 sec
This video covers the last step required to process ACH electronic payments, the creation of the ACH File that will be sent to the bank and used to transfer the funds.
| 1099 Forms for CenterPoint (Part 1) |
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Duration: 22 min 49 sec
This video is the first of two videos in the 1099 Forms series. The video guides you through the steps needed to set up CenterPoint to prepare for processing 1099 forms.
| 1099 Forms for CenterPoint (Part 2) |
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Duration: 6 min 55 sec
This video is the second of two videos in the 1099 Forms series. The video discusses the integration that CenterPoint has with Aatrix and the steps to take to print or eFile your 1099 forms.
General Ledger
| General Journal Accounts and Financial Reporting |
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Duration: 24 min 34 sec
This video provides an overview of common general ledger processes including accounts, general journal entries, and financial reporting.
| General Journal Entries |
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Duration: 4 min 34 sec
This video covers the process of entering general journal entries into CenterPoint, for example when an internal transfer between two accounts take place or for a bank transfer. It also discusses the differences between the general journal transaction types.
| Using Modified Cash Balances |
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Duration: 9 min 49 sec
This video discusses establishing Cash Value balances so that CenterPoint can produce a Cash Value Balance Sheet that coordinates with your tax return.
Budgets
| Create a New Budget |
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Duration: 16 min 47 sec
This video discusses how to create a budget in CenterPoint and report where you are in your actual activity in comparison to your budget.
| Open, Copy, or Delete a Budget |
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Duration: 6 min 25 sec
This video discusses how to open, copy or delete an existing budget.
| Comparing Budget Entry Modes |
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Duration: 24 min 15 sec
This video discusses the various budget entry modes available in CenterPoint. Each mode affects the budgeted financial statements differently
| Entering Basic Revenue and Expense Amounts without Management Details |
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Duration: 8 min 43 sec
This video discusses the budgeting feature of entering a basic revenue/expense without management details (not allocating the revenue/expense to profit centers/departments, production centers/locations, or projects).
| Copy Actual or Previous Budget Information to a Current Budget |
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Duration: 10 min 36 sec
This video discusses how to copy actual or previous budget information to a current budget.
| Assigning an Amount to Multiple Periods |
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Duration: 15 min 42 sec
This video discusses how to assign the same amount to multiple periods in a budget.
| Allocating an Amount to Multiple Periods |
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Duration: 7 min 16 sec
This video discusses how to allocate an amount to multiple periods in a budget. This is useful when, for example you budget an amount for an expense for an entire year but want the amount allocated (divided) over multiple (twelve) periods.
| Create Budgets in Microsoft® Excel Video |
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Duration: 16 min 43 sec
This video discusses how to create and modify budgets in Microsoft Excel. If you want to perform budgeting within Microsoft Excel, create a file in CenterPoint's budgeting process to create a file to use as a starting point. Once the file is created, it will provide you with a working file to develop your budget. Once the budget is complete, the spreadsheet’s values can easily be imported into CenterPoint.
Transaction Search
| Using Transaction Search |
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Duration: 6 min 32 sec
This video discusses the basics of Transaction Search; accessing, the three different parts; Date Selection, Format Definition, and Filter Definition, printing search results, editing, deleting, or voiding transactions, reprinting checks, applying a filter, and changing the format of the search results.
| More About Transaction Search |
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Duration: 12 min 29 sec
This video discusses how to use Transaction Search to help answer questions about Accounts Receivable and Accounts Payable by using transaction type filters, viewing payment history, using results level of detail and group on transaction, displaying the activity linked to the original transaction, and saving format definitions. It also discusses how to display an audit trail of modified or deleted transactions and viewing cleared bank transactions.
Banking
| Bank Reconciliation |
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Duration: 18 min 53 sec
This video discusses how to reconcile transactions entered in CenterPoint to the bank statement received each month from your bank. The summary will identify if there are differences between your reconciliation and the bank statement balance.
| Positive Pay Processing |
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Duration: 09 min 59 sec
This video covers the Positive Pay process which is a system for preventing check fraud that is offered to companies by most commercial banks. Positive pay allows banks to match the checks a company/funds issues with those that are presented for payment. Positive Pay file formats vary from bank to bank. CenterPoint has pre-defined format layouts and any format for any bank can be created. If your bank is not one of the pre-defined layouts, please contact Red Wing Software Technical Support for assistance on having a positive pay format defined.
Periodic Transactions
| Accrued Interest Setup and Transaction |
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Duration: 8 min 01 sec
This video discusses the Accrued Interest feature in CenterPoint which allows you to have the system record accrued interest liability on a monthly basis without you having to manual enter general journal entries for accrued interest.
| Adjust Current Portion Long-Term Debt Transactions |
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Duration: 11 min 04 sec
Learn how to adjust the current portion of long-term debt in CenterPoint. Adjust Long Term Debt transactions calculate the amount of your long-term debt that should be in the current liabilities section of your Balance Sheet and creates a General Journal Entry transaction to move it there – making the process of maintaining an accurate Balance Sheet easier.
| Apply Distributions |
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Duration: 07 min 45 sec
Expenses can be distributed by percentage, and can be distributed at the time the expenses are entered or later when you know exactly how they should be distributed. This video discusses how to apply distributions at a later time all at once based on the Distribution Frequency set in Setup >
| Lock Periods |
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Duration: 3 min 15 sec
This video discusses the lock period function in CenterPoint which restricts users from modifying, deleting or adding transactions in a particular period or year. For example, after financial reports (or tax reports) are printed for a period or year, that time period can be locked so the transactions that created the balances on those reports can not be changed.